Microsoft Teams includes a variety of tools to increase efficiency and enhance communication in between workers with text chat, voice and video calls, file sharing functionality, online shift records, and its shared calendars.
Microsoft Teams’ shared calendar functionality permits group members to develop meetings directly within the Teams app, define information, and include other members so that they’re not just alerted of the event however have it included to their synced Microsoft Teams calendar.
This article uses to the Microsoft Teams apps on Windows 10, iOS, and Android devices in addition to the web variation.
How Microsoft Teams Calendars Work
Microsoft Teams is a partnership tool created for organizations or groups and is thus structured with a group, or team, focus in mind. You might have the ability to log into a Microsoft Teams group with your routine e-mail, however generally, you are designated a company e-mail that you utilize to access Teams and other associated Microsoft 365 apps and services.
The Microsoft Teams app has one primary calendar that’s appointed to your entire group or organization. Group members can include conferences or occasions to this calendar that immediately show up in the calendar for other members. People can also be contributed to calendar events or meetings if they’re required to go to.
Technically, the built-in (or default) calendar is called the Group calendar while external calendars that are shared within Microsoft Teams are Shared calendars. These terms are frequently blended, however, and the difference between them has actually blurred.
It is an excellent idea to describe calendars in Microsoft Teams by special names rather than using the Shared or Group terms to prevent confusion.
Calendars can also be shared within Microsoft Teams from Outlook or other scheduling services such as Google Calendar.
How to Create a Microsoft Teams Shared Calendar Event
Here’s the procedure for creating an event, described as a meeting in Microsoft Teams, that can be shown other group members and immediately contributed to the group calendar.
This example utilizes the Windows 10 Microsoft Teams app, but these instructions and the menus used are identical throughout all the other versions.
Open the Microsoft Teams app.
Select
Click
Choose the appropriate time zone from the drop-down menu at the top of the screen.
You don’t need to worry about what time zone your team members are in as the time of your meeting will automatically adjust for them.
Type a name for your meeting in the
In the
If you want to share this calendar occasion with individuals who are not within your Microsoft Teams group, or perhaps don’t even use Microsoft Teams, you can do so by entering their full email address instead of their name.
Click
As soon as the meeting has actually been developed, all welcomed parties will be sent an invite to their associated e-mail address.
Next, define the start and end time for your meeting.
Click
Click
You can leave many of these fields blank if you wish.
Next is the
If your company doesn’t use such devices, you don’t need to worry about completing this field.
In the large field at the bottom of the screen, type details for the meeting field, enter a description of your meeting, a meeting agenda, or a message to the attendees.
Finally, click
If you haven’t added anyone to the event, you will be shown the
What Does the Microsoft Teams Scheduling Assistant Do?
The Scheduling Assistant choice that’s revealed when producing a meeting in Microsoft Teams on a computer system is an alternate method to develop or edit an event. It uses a more visual interface that displays the choices down the left side of the screen and lets you pick a period with your mouse which automatically makes the changes to schedule.
The genuine benefit of the Scheduling Assistant is how it displays all the schedules of group members. This makes it simple to see what times and days everybody is available and eliminates the trouble of having to ask group members what time finest fits them.
Schedules will only appear within the Scheduling Assistant if they’ve been participated in Microsoft Teams by the admin or other users. If your organization doesn’t use Microsoft Teams to handle schedules, this function will not work.
Microsoft Teams’ Scheduling Assistant is a totally optional tool, al though some might prefer it over the default meeting development option.
How to Accept a Microsoft Teams Calendar Invite
Once you’ve been added to a meeting in a Microsoft Teams calendar, you should almost immediately receive an invitation via email.
When you get this e-mail, click the Join Microsoft Teams Meeting link to accept the invite. The Microsoft Teams app opens and adds you to the event. If you don’t have Microsoft Teams set up, you are prompted to install it.
If you haven’t gotten an invite, check with the occasion creator to ensure that they used the correct e-mail address. You may likewise wish to examine your spam or spam folder.
Some email services may trigger you to add these Microsoft Teams events to their own calendar system. You can do this if you like but you will still need to click on the text link in the e-mail to accept the invite.
How to Use Outlook Teams Event Creation and Sharing
Microsoft Teams needs a Microsoft account to use. Typically, your company or organisation will offer you with a new Microsoft account which you can use to gain access to Microsoft Teams and a variety of other Microsoft 365 services.
The email related to this Microsoft account can be used to visit to Outlook and, since this account is likewise used to gain access to Teams, calendar meetings can be produced in Outlook and automatically synced to Microsoft Teams.
For this to work, you need to be utilizing the same Microsoft account for Outlook and Microsoft Teams. You can’t use your individual Outlook email account to create an event for a work Microsoft Teams calendar.
This can be done both with the Outlook apps and by means of the web experience and the whole process is almost identical to how you would make a conference within Microsoft Teams as revealed above.
To access the calendar within Outlook, just click the
If you want an event made in Outlook to register within Teams, you need to activate the switch next to
How to Share Another Calendar in Microsoft Teams
While Microsoft Teams features its own built-in calendar feature, it’s likewise possible to import additional calendars from Outlook, Google, or any other scheduling service that provides a shareable web address for its calendars.
This can be helpful if your team is utilizing another app or service for handling events outside of the Microsoft community.
This example uses Google Calendar, however the process equals for other such services.
Open Google Calendar in a web internet browser as normal.
Hover your mouse cursor over a calendar name so that the 3 dots appear to the right of its name. Click the
Click
Click on the web address under
Open Microsoft Teams and go to a group or chat that you want to add the calendar to.
Click the
Click
Paste your calendar’s address into the
You can also add a custom name for it by typing in the
Click
Your calendar will now be shared within Microsoft Teams and be viewable by everyone within this new custom tab.
How to Edit a Microsoft Teams Meeting
To edit a Microsoft Teams meeting that you’ve created or have access to, all you need to do is click on it from your calendar within the Microsoft Teams app and make the changes to the appropriate fields.
You can add or remove attendees, change the time or location, and also edit the event name and description. Just make sure to click
If the changes aren’t showing for you or your team members, try closing the app completely and then re-opening it.
You can also edit Teams events in Outlook by opening the event on the calendar and then clicking
Is Microsoft Teams Down … Or Is It You?FAQWhere are Teams calendars saved?
Teams calendars are kept in Microsoft’s cloud service called Exchange Online. Your personal calendar is kept in your mail box, and group calendars are kept in the group mail box.
How do print a Microsoft Teams calendar?
You can’t print calendars in Microsoft Teams. Occasions in the Teams sync with your default Outlook calendar, so you can print the calendar in Outlook.
